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Information for Employees

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Please note the details on the transition to safe operations mode available in the general corona information section! These may result in changes to the options for working on University premises in the near future.

(New 05/25) Business trips during the “safe operations” phase

Effective immediately, business trips within Germany are permissible again. However, with public welfare in mind, these trips are restricted to work duties that cannot be fulfilled via digital channels. When considering a business trip, the goal of that trip should always be care-fully weighed against the related health risks. Please also refer to the Recorate's circular dating 05/25/2020.

Exemption in case of quarantine

Employees who return after a stay in a risk area with symptoms of illness or who have been in contact with a person who has tested positive for coronavirus are not allowed to enter the university for a period of 14 days. They shall be released from the obligation to perform work during this period.

Home Office

Home office is generally possible in consultation with your supervisors, unless there are urgent operational reasons to consider. Written applications to the Human Resources Division are not required for approval. If no personal data are processed, the use of private end devices is possible; in this case, employees must ensure data security. When working from home, regular working hours are generally expected.

Working time regulations

For the time being, a system based on confidential working hours will be introduced for the central administration, in so far as the departments organise the presence of employees on their own responsibility in such a way as to ensure that operations are maintained and necessary work is carried out. In addition, no presence is required on site to the extent of normal working hours.
 
The departments support each other with personnel, provided that this is possible according to the nature of the respective tasks or with reasonable instruction. Anyone who no longer has any tasks and is no longer needed can go home in consultation with their superiors, but can be asked to return to work at any time if necessary. As far as possible, equal treatment of employees must be ensured.

Care of children and relatives in need of care

If childcare should become absolutely necessary due to the closure of schools and other institutions, in consultation with their supervisors employees can work from home or apply flexible working hours (e.g. working in the early evening). If these options are not available, time compensation can be provided in the form of flexible working time/flexible working hours or overtime reduction, or remaining vacation days for the years 2018/2019 can be taken. The same applies in the event that relatives in need of care have to be looked after.
 
If this is not sufficient, employees can stay away from their workplace for a period of 5 working days without loss of salary in accordance with § 616 BGB. This only applies if there are no alternative childcare options (e.g. by spouse, neighbourhood). Care by grandparents should be avoided, as older people are considerably endangered by the virus and their health should be particularly protected. We would like to point out that you can apply for special leave or leave of absence from work without continued payment of remuneration. Such applications should be submitted in electronic form to the relevant human resource departments. Supervisors must be informed in advance.
 
It is also possible to apply for a paid leave of absence for childcare via your statutory health insurance companies in accordance with § 45 Para. 2 SGB V upon presentation of an appropriate medical certificate. According to these provisions, employees are entitled to sick pay if, according to a medical certificate, it is necessary for them to be absent from work to supervise, care for or nurse their sick and injured child (under the age of 12 or disabled and dependent on assistance), and if no other person living in their household can supervise, care for or nurse the child. 
 
In each calendar year, entitlement exists for each child for a maximum of 10 working days, and for single parents for a maximum of 20 working days.
 
For civil servants, the above regulations apply accordingly. 

Persons with previous illnesses

The Robert Koch Institute confirms that persons with pre-existing health conditions are at a higher risk of a severe course of the disease when infected with SARS-CoV-2. Among these are the following:
  • diseases of the heart (e.g. coronary heart disease)  
  • the lungs (e.g. asthma, chronic bronchitis)  
  • the liver (chronic liver diseases) 
  • diabetes mellitus (diabetes disease) 
  • cancer
  • diseases of the immune system (e.g. due to a disease associated with an immune deficiency or due to taking drugs that weaken the immune system, such as cortisone).
This particularly vulnerable group of people should be actively offered the option to work from home by their supervisors if possible. Such applications by employees are to be approved as a matter of principle.
 
If working from home is not possible, person-to-person contact is to be minimised by flexible working hours (e.g. working in the early evening).
 
If this option does not exist either, time compensation can be provided in the form of flexible working hours/flexible working hours or overtime reduction, or any remaining leave for the years 2018/2019 can be taken.
 
If all options are exhausted, the University will grant permission to the responsible supervisors to grant leave of absence for an initial period of 14 working days for reasons of welfare. Any such persons must be reported to the relevant human resource division.
 

Parking facilities

Until further notice, employees who arrive by private car instead of public transport can park without a parking permit in the university parking areas.

Business abroad

Employees of the University who are currently abroad can contact the Welcome Center of the University of Bonn in the International Office for further questions, especially regarding whether, when and how to return to Germany. Please contact [Email protection active, please enable JavaScript.].
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