Your NRW Project
We support your NRW project in the Research and Innovation Services

Our Services for Your NRW Project

We provide support services for NRW projects all the way from proposal submission and project implementation to conclusion of your project.  Contact us to discuss your proposal. We look forward to assisting you!

Application

In most cases, the application must be submitted in the name of the university and a signature of the university management is required. Therefore, if you are interested, please contact Dept. 7.1 at an early stage.

Within the framework of the programs funded by the state of NRW, an own contribution is usually requested, which must be borne by the applicants.

Important Information

Please note that separate rules apply to the ERDF.NRW, EIP-AGRI and INTERREG programs and these rules must already be observed during the proposal submission process.

Further information is provided in Circular No. 06/2016.8

Consultation

We would be happy to provide general advice on NRW funding lines and advice based on your individual needs. Project ideas and requests for proposals are sometimes the result of direct conversations with state ministries and are not based on a specific call for tenders. We would also be happy to help you with proposals of this kind.

  • General information on funding lines
  • Information based on your individual needs
  • Review of proposal eligibility and requirements.

The Proposal

Please discuss your proposal with us so that formal errors, in particular, can be avoided. We would be happy to assist you all the way from planning to submission.

  • Researching guidelines and information
  • Assistance with budget planning
  • Review of proposals
  • Obtaining an authorized signature
  • Assistance with electronic submission procedures
  • Assistance with ethical aspects

Other areas

We would be happy to coordinate the use of expertise in other areas that are important for your proposal.

  • Budget planning (together with Section 7.2 – Third-Party Funding & Project Management)
  • Personnel cost calculation (Section 7.2)
  • Research contracts (Staff Unit, Division 7 – Research and Innovation Services)

NRW Returning Academic Program

The Returning Academic Program (Rückkehrprogramm) of the NRW Ministry of Culture and Science is aimed at encouraging young academics to return to North Rhine-Westphalia.

Academics Returning to NRW and the University of Bonn

We are pleased that you are interested in returning to Germany, and especially to the University of Bonn!
We would be happy to help you initiate the process for the NRW Returning Academic Program and submit your application. 

Your contacts for funding advice

Avatar Büschken

Dr. Dominik Büschken

M.A.

+49 228 73-7023


After Approval

Once your project has been approved, we would be happy to arrange a kick-off meeting to start your project where project-related information can be exchanged and project leadership and project management can get to know each other. We provide support for all aspects of project management so that you can focus on your research.

Our service for third-party funded projetcs:

  • Contacts for project-executing organizations and project leaders at the University of Bonn 
  • Requests for funds and controlling
  • Assistance with preparing the numerical section of the financial statement

Important reminders: EIP - project leaders/ employees

  1. Employment contracts
    • Certified copies of each employment contract of every employee on the project
    • Classification in ability groups based on proof of qualification – both form part of the work contract
    • Employees who work on the project only partially must submit documentation confirming their secondment. (Applies to lead partners only. Employees of the University of Bonn must dedicate 100 percent of their working hours to the project (please refer to Circular 06/2016 - EFRE Guidelines applicable to EIP-Agrar
  2. Evidence of cash flow
    • Must be submitted with each request for payment
  3. Timesheets
    • Required for part-time employees only
    • May only be signed for a completed month (which means at the earliest on the last day of the respective month)
    • Employees exclusively working on the project must submit a ”declaration of exclusive employment‟ for each month of employment
  • To be billed according to the Travel Expenses Act of the respective German state (LRKG)
    • For the University of Bonn, application via Section 3.1 – Professors, Appointments and Travel Expenses
  1. Direct purchase
    • All purchases incl. of additional costs of up to € 499,99 net. No bidding process is required, but documentation showing that purchase was done cost-effectively (price list comparisons, online shopping = price comparison must be submitted)
  2. Single-tender action
    • All purchases from € 500 net must be arranged via Section 5.3 – Acquisitions
    • Conditions concerning Contracts for Supplies and Services, Part A (VOL/A) apply §
      • A minimum of 3 comparable and suitable offers are required for single-tender actions
  • Value-added tax
  • Discounts and early payment discounts
  • Patent application
  • For additional information, please refer to the approval notification

Validity period defines settlement period - nothing more.

Requests for payment/invoicing of partners to be submitted to the lead partner by

  • June 30
  • December 12

 The following must be submitted for above:

  • Original invoices
  • Documentation on placement of orders process (see above)
  • Timesheets or declaration of exclusive employment (see above)
  • Documentation outlining which agricultural areas in specific are chosen  and used for the project

Important reminders: NRW strategy project BioSC

All invoices on material expenses, travel expenses, investments, outsourced services etc. must include details on the project. Where reference to the project is obvious, a note on the invoice is sufficient. Where reference to the project is not immediately obvious, please use a supplemental sheet to provide information and attach it to the invoice.

  • Each employee working on the project must maintain an absence sheet where holiday and sick leave are listed.
  • From day one of absence, each employee financed by project funds must
    • notify the relevant HR department of their unfitness for work/sick leave (regulations on the submission of a doctor’s note remain unaffected) and
    • update their sheet with the respective absence.
  • All holidays for each employee financed by the project must be noted accordingly on the absence sheet from day one.
  • Where holidays were requested but not taken, absence sheets must be corrected immediately.
  • Please keep in mind that the sponsor/project-executing organization does generally not count absences listed as sick leave and/or holidays as hours worked; moreover, initially these count as funding-relevant incorrect entries.

Each employee working on the project must record hours worked on a timesheet. Please use the official template for this

  • Timesheets must be signed by the employee and the project leader.
    Timesheets must be checked with regard to accuracy and completeness by the project leader.
  • The description of performed work on timesheets should be sufficiently detailed to demonstrate reference to the project (e.g. vague descriptions such as ”office‟ are insufficient). IMPORTANT
  • Please also keep in mind to only include net working hours on timesheets (time for breaks etc. must be deducted).
  • Work carried out on weekends/holidays is not eligible for funding.
  • Regulations on working time (e.g. a maximum of 10 hours of work per day) must be adhered to.

Important: Keeping record on timesheets as per BioSC project requirements does not mean that documentation as per legislation on minimum wages is no longer necessary. This may result in two timesheets needing maintenance in parallel.

For placement of orders, conditions concerning Contracts for Supplies and Services (VOL) must be adhered to. This means that procurement/placing of orders with a value starting €500 net must be arranged via the dedicated department (Section 5.3 - Acquisitions).

  • Travels abroad do not need to be indicated beforehand.
  • Internal service charges (e.g. use of internal printing department, plot orders or use of university-owned vehicles) are not eligible.
  • Stationery is only eligible in justified exceptions.
  • Repair charges and maintenance work will only be reimbursed for appliances acquired for the specific project. Otherwise, these costs are not eligible for reimbursement
  • Central Chemical Supply Endenich (ZVE): Orders via ZVE are generally eligible. It is important to note that ZVE usually adds a service charge of two percent to any order. This service charge is not eligible. A new settlement procedure for third-party-funded projects is currently being established. Should you receive ZVE invoices inclusive of said service charge, please contact ZVE and ask for a new invoice to be issued, exclusive of service charge, and for the original vendor invoice to be sent along

Available funds per budget year must be spent as requested and approved -> It is imperative to keep in mind funds are valid for a year!
Exceptions from this rule and transfer into the following year are only possible with specific reasons. Prior agreement between Project Management Jülich (PTJ) and the Ministry of Innovation, Science and Research (MIWF) is required.

A request for validity period extension without affecting funds is only possible in cases where major obstacles, which cannot be compensated for, arise for the completion of the project and where the project aim is at risk.

Requests for funds are created by Section 7.2.
Necessary paperwork (e.g. original timesheets and absence sheets for all relevant project employees) is requested separately by Section 7.2 for each request for funds.
In order to be able to meet the submission due date for requests for payment of funds, project leaders and relevant employees should submit the paperwork promptly

Interim reports are created by Section 7.2.

Partial reports are the responsibility of the project leader and are sent directly to the project management entity by the project leader. Section 7.2 receives a notification as to when the partial report was submitted. Section 7.2 does not need a copy of the partial report.

  • The interim report must be submitted by February 28 each year

Section 7.2 is responsible for creating the final report on expenditures of funds.

The final project report must be created by the project leader, using the electronic template provided by Section 7.2. As this form requires an authorized signature, it needs to be submitted to Section 7.2 for signing. The actual final project report (structured according to final project report form) needs to be submitted to Section 7.2, together with this form. Section 7.2 will then send the final report on expenditures of funds to the project-executing organization

Utilization reports are to be created by the project leader.
Required forms are made available to you electronically by Section 7.2.
Utilization reports for projects from phase 1 must be submitted by February 28. The first utilization report is due by February 28, 2018, the last utilization report is due by February 28, 2022.
As utilization reports require an authorized signature, Section 7.2 must receive them for signing.
In order to be able to meet due dates, Section 7.2 must receive utilization reports by January 31.

Geschäftsstelle BioSC

c/o Forschungszentrum Jülich / IBG-2

52425 Jülich

Your contacts in Third-Party Funding & Project Management

Avatar Kotulla

Lukas Kotulla

I would be happy to assist you with any questions about BioSc projects

+49 228 73-7309

Avatar Kreutzberg

Andrea Kreutzberg

I would be happy to assist you with any questions about Land NRW. I am available on tuesday and thursday.

+49 228 73-5852

Avatar Wallraf

Christine Wallraf

I would be happy to assist you with any questions about EFRE.NRW-, EIP-AGRAR- und INTERREG-projects.

+49 228 73-2962


Your cooperation agreement

We strongly recommend that collaborative project coordinators negotiate the cooperation agreement with the project partners while the proposal is being reviewed by the funding institution

Your contact for research contracts

Avatar Theiner

Mirco Theiner

+49 228 73-54090

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